Guest Post by Christina Appleworth
It can be expensive to buy a photocopier and a printer. Moreover, the cost of buying either or both will also have to be factored into the long term expenses of buying replacement ink and other parts, as well as paying for repairs. Offices that invest in a single photocopier or printer might also find that their model has become out of date within a few years, making it difficult to keep up with the competition and reduce costs.
In this context, businesses and individuals should think about the benefits of leasing photocopiers and printers. Leasing agreements can be very flexible, and can also be used to make savings in tax. A leased photocopier and printer can also make it easier to be flexible in terms of what your business actually needs in terms of printing and copying on a day to day basis. Some of these benefits are expanded on below:
1 – Tax
A business can write off the cost of leasing a photocopier or a printer by claiming it as a deductive business expense. In this way, a number of smaller payments can be deducted from the overall cost of running a business, and can ensure that the business receives a better cash flow, and saves money on its annual tax bill. Knowing that photocopiers and printers are covered by these tax benefits also means that it is easier to balance an office budget, while looking into others in which to save money.
2 – Flexible
A leased photocopier and printer can be useful, in the sense that you only use it when you need to. Depending on the needs of the business, it may only be practical to print or copy material a few days a week. In this way, there is no need to spend a large amount of money on acquiring a printer or copier that will not be used to its full potential. Leasing therefore becomes a cheaper alternative, and should be considered if you only need a basic level of printing and copying throughout the week.
3 – Short and Long Term Goals
A leased photocopier and printer is also useful if you only have a short term goal in terms of the business at present. You may only have a small office space, and will want to to focus on building the business over time, before buying expensive office equipment. Leasing consequently becomes more flexible, and contains options to eventually buy, or re-lease a printer or photocopier if the need arises.
4 – Opportunities to Upgrade
The ability to lease a photocopier or printer means that you are not necessarily tied down to one piece of equipment that might become out of data, and difficult to buy new cartridges and parts for. Leasing also means that you can upgrade to a new deal on printers, while also allowing you to invest in a combined printer and copier that can combine a range of different functions. Being able to upgrade printers, and being able to know when it is easier to combine new models into one device can ultimately help you to save on electricity and space.
5 – Understand Costs and Eligibility
It is important to have a clear sense of how much your overall budget will be for office products like printers and photocopiers before entering into any kind of lease agreement. Moreover, benefits like tax deductible expenses only apply to businesses that can declare profits and losses in this way. A non profit organisation or a charity may not be eligible for the same level of tax deductive costs, meaning that it is always important to look into whether a leasing deal suits the needs of an individual company.
Author: Christina Appleworth. Finding somewhere to lease photocopiers and printers can be difficult. I’d recommend using BTS Ltd, they have a nice range of Canon photocopiers and printers with leasing and finance options available.